Institutional Repository

Biblio integrates the Academic Bibliography and the Institutional Repository of UGent. The Academic Bibliography gives an overview of publications by UGent researchers. The full texts of UGent publications are stored and made accessible in the Institutional Repository.

For publications from 2010 onwards, the Immediate Deposit/Optional Open Access mandate (click on English version) applies. When registered in Biblio, the full text for every publication by UGent authors must also be uploaded. You can read here (click on English version) which version(s) are eligible.

UGent asks its researchers and authors to create their own unique identitier via the global system ORCID (see also Publishing > Impact & visibility). An ORCID-ID consists of a 16-digit code which, once allocated, will always refer to the same researcher. Different affiliations can be linked to one ORCID-ID. Via Create & Connect you can create an ORCID-ID and link it to UGent.

UGent stimulates Open Access publishing. In this case, the author – usually via a Creative Commons licence – makes the publication available to all interested parties. Due to copyright issues Open Access publishing is not always (immediately) possible. On the other hand, there are funding benefits associated with certain Open Access projects. For more information about which steps to take to make your publication(s) accessible via Open Access, read here (click on English version).

Since UGent is an accredited institution for research and teaching with a closed network, all publications can be made accessible within the UGent network. This is a legal exception to the law on copyright, concerning teaching and scientific research. So, whenever you are logged into your UGent account, you can access all full texts on Biblio. This enables UGent to guarantee the accessibility of research for current and future generations of students and researchers.

On the platform (re)search tips you can read about:

  • how to add publications in Biblio.
  • how your publication is classified (assigned by Biblio team).
  • how your search interface works.
  • how you can export publication lists from Biblio.

More info?

Do you have a question related to your literature review or do you need help with searching, processing or publishing of your literature/data? Then please fill in our form to give us a clear view of your question and so that we can advise you efficiently. Alternatively, you could email us at

Biblio import

Are you affiliated with Ghent University?  

Select your department in the input module under Department. All publications published up to and including 2018 must be linked to the ‘old’ GE departments (from 1 January 2019, their names will be followed by ceased 1-1-2019). From 2019, you choose the new GE department.

Are you affiliated with Ghent University Hospital?

Select ‘Ghent University Hospital (UZGent)’ in the input module under Department.

Are you affiliated with the two institutions mentioned above?

Use the plus symbol to include both your department and ‘Ghent University Hospital (UZGent)’.

Export to FWO